Take Control of Your Cash Flow with Expert Accounts Receivable Management

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Streamlined Invoicing & Collections

Let AccountingBeez efficiently handle your invoicing and collections, freeing you to focus on growing your business.

Boost Cash Flow & Customer Relations

Our specialized AR services help small businesses get paid faster while improving customer relationships.

Why Outsource Your Accounts Receivable?

Improve Cash Flow

Professional AR management accelerates your payment cycles, reducing days sales outstanding (DSO) by an average of 30%. Faster payments mean improved working capital and greater financial stability for your business.

Reduce Operational Costs

Save up to 40% compared to in-house AR departments. Eliminate costs associated with hiring, training, and maintaining fulltime staff, software licenses, and office space dedicated to receivables management.

Focus on Core Business

Free up valuable time and mental bandwidth. Your team can concentrate on product development, customer service, and business growth instead of chasing payments and managing invoice disputes.

Our Comprehensive Accounts Receivable Services

Invoice Creation & Delivery

We create professional, accurate invoices according to your company standards and schedule. Our team ensures invoices are promptly delivered via your preferred methods4email, mail, or customer portals4with all supporting documentation attached.

Payment Processing & Recording

We efficiently process, verify, and record all customer payments. Our team reconciles payments against outstanding invoices, applies appropriate discounts, and maintains detailed transaction records in your accounting system.

Collections & Follow-Up

We implement professional, consistent follow-up procedures for outstanding invoices. Our tactful approach maintains positive customer relationships while effectively reducing late payments and bad debt through systematic reminders and structured payment plans.

The AccountingBeez AR Process

Invoice Creation

We prepare detailed, accurate invoices according to your pricing models, discount structures, and terms. Each invoice is carefully reviewed for accuracy before delivery.

Distribution

Invoices are delivered via your preferred channels4email, mail, or customer portals4with automated tracking to confirm receipt and viewing.

Payment Processing

We process and record payments promptly, applying them to the correct invoices and accounts while maintaining detailed transaction records.

Reporting & Analysis

Receive regular AR aging reports, collection performance metrics, and cash flow projections to maintain visibility into your receivables position.

Real Results for Small Businesses

47%

Faster Collections

Our clients experience an average 47% reduction in Days Sales Outstanding (DSO) within the first 90 days of service implementation.
99.8%

Invoice Accuracy

Our meticulous review process ensures nearly perfect invoice accuracy, eliminating disputes that delay payment and strain customer relationships.
32%

Cost Savings

Clients save an average of 32% on accounts receivable management costs compared to maintaining an in-house AR department.
These aren’t just numbers4they represent real cash flow improvements that help our clients invest in growth, reduce borrowing needs, and sleep better at night.

Industries We Serve

While our accounts receivable services benefit businesses across all sectors, we have specialized expertise in industries with unique AR challenges:

Professional Services

  • Law firms with complex billing arrangements
  • Consulting firms with milestone-based invoicing
  • Marketing agencies with retainer and project billing

Manufacturing & Distribution

  • Wholesalers managing high-volume accounts
  • Manufacturers with long payment terms
  • Distributors with multi-location customers

Service Contractors

  • Construction firms with progress billing
  • IT service providers with recurring billing
  • Property maintenance companies with variable billing
Our team adapts our AR processes to match your industry’s specific requirements, customer expectations, and payment practices.

Streamline Your Collections with Technology

Cloud-Based AR Software

We leverage industry-leading cloud AR platforms that integrate seamlessly with your existing accounting system. This ensures real-time visibility into your receivables status from anywhere, at any time.

Automated Payment Reminders

Our systems send strategically timed, personalized payment reminders to customers based on your preferred communication schedule. These gentle nudges significantly improve on-time payments without requiring manual follow-up.

Customer Payment Portals

We can set up secure online payment portals that make it incredibly easy for your customers to view and pay invoices. These self service options provide payment history, outstanding balances, and multiple payment methods.

Detailed Analytics

Our reporting suite provides actionable insights into payment trends, customer payment behaviors, and collection efficiency metrics. These analytics help continuously improve your cash flow performance.

Client Success Story

“Before partnering with AccountingBeez, our average DSO was 63 days, and we were spending countless hours chasing payments. Within just three months, they reduced our DSO to 34 days and virtually eliminated our past-due accounts. The improvement to our cash flow has been transformative, allowing us to fund expansion without additional borrowing.”

Sarah Williams, CEO

Williams Manufacturing, 28 employees, Client since 2021

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The Challenge:

Williams Manufacturing struggled with inconsistent invoicing practices, limited follow-up resources, and no standardized collection process. With 42% of their receivables over 60 days past due, they faced significant cash flow constraints limiting their ability to purchase materials and expand operations.

Our Solution:

AccountingBeez implemented a comprehensive AR management system with automated workflows, consistent follow-up procedures, and customer-specific payment terms. Within 90 days, past-due receivables dropped to just 8% of total AR, and average payment time decreased by 46%.

Frequently Asked Questions

How quickly can you implement your AR services?

Most clients are fully onboarded within 2-3 weeks. We begin with a comprehensive assessment of your current processes, followed by system integration, staff training, and a phased implementation to ensure a smooth transition without disrupting your cash flow.

Will my customers know you're managing our receivables?
We can work as a seamless extension of your team, communicating under your company name and email addresses. Alternatively, we can identify as your AR partner. The choice is yours, and we’ll adapt to your preference and customer relationships.
How do you handle difficult collections?
We employ a strategic, relationship-preserving approach to collections, using a graduated contact system that becomes more direct as invoices age. For truly difficult cases, we can coordinate with collection agencies or attorneys while maintaining customer goodwill whenever possible.
What reporting will I receive?
Our standard reporting package includes weekly AR aging reports, monthly collection performance metrics, cash flow projections, and customer payment trend analysis. We also provide customized reports based on your specific business needs and KPIs.

Ready to Transform Your Accounts Receivable?

Stop letting delayed payments constrain your business growth. AccountingBeez provides the expertise, technology, and processes to optimize your accounts receivable function, accelerate collections, and improve your cash flow position.

Your First 30 Days:

  • Complete AR process assessment and gap analysis
  • Integration with your accounting system
  • Implementation of streamlined invoice delivery
  • Initial outreach to past-due accounts

Schedule Your Free Consultation

Schedule a 30-minute discovery call with our AR specialists to discuss your current challenges and learn how our tailored solutions can improve your cash flow position.
Book Free ConsultationCall +1 772 362 4415